How to Batch Upload Files to the Docebo Central Repository

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Video and other types of media are a growing part of e-learning today. Media is an effective way to increase engagement, promote retention and reinforce learning concepts. For online learning content to be effective, it must be engaging; people need to remain interested in the course. Using media can help keep your learners focused on what’s being taught.

With Docebo’s file hosting, you can upload media directly to the LMS. However, when configuring courses that include a large number of media files, the uploading process can be time-consuming because Docebo does not provide the ability to queue training material uploads. This limitation is especially relevant when using large, high-definition videos. While Docebo doesn’t have a batch upload feature, there is a simple work-around to simultaneously upload multiple training materials to Docebo and speed up the configuration workflow.

Why use Docebo’s File Hosting?

Docebo’s file hosting provides an easy way to upload course content. More importantly, Docebo can track learner progress and other data for videos that have been uploaded directly to Docebo. But there are two possible ways to upload content to Docebo. The first and often better of the two options is to upload to the central repository. The other less used, but just as important option is to upload directly to a course.

Why use the Central Repository?

First let’s talk about what Docebo’s Central Repository is. The Central Repository is a tool for e-learning content management. It lets you upload course files and media in one location.

The Central Repository is best used when the training material will be accessed and tracked between multiple courses. This is because all training content uploaded to the Central Repository is cross-listed.

Why use Cross-Listed Training Materials

In an LMS, the term “cross-listed” is used to describe content that is shared between courses. In Docebo, each course that uses cross-listed training content will reference the version of that content as it exists in the Central Repository.

Cross-listed training material is essential if an admin might need to edit training material in the future. When you edit cross-listed training material in the central repository, changes will automatically update across all courses that reference it.

When not to use the Central Repository

If you want to keep online learning content separate and track its usage on a per course basis, it may be best not to upload it to the Central Repository. Instead, you should upload the training content directly into the course itself.

How to Batch Upload Training Material in Docebo

First, go to the page where you would like to upload the file. This can be on the Central Repository page accessed from the Admin menu. It can also be in the “TRAINING MATERIAL” tab of a course’s edit page.

Whether uploading your training material to the Central Repository or directly to a course, duplicate the tab by right-clicking the browser tab and select “duplicate tab”. Most browsers support this ability, but if the browser you are using does not, you can also copy the URL of the page and paste it into a new tab. Repeat this action for each file you need to upload.

Now, on each open tab, open the “ADD TRAINING” dropdown, and click the correct upload option for the file type. Set up each upload as you normally would, and start the loading process in each open tab. After each finishes loading, you will see the training material listed in the original folder.

Avoid Timing Out

While waiting for the training materials to upload, be sure to monitor the uploads as Docebo can time out on an upload page if the page remains dormant for too long. So be sure to keep an eye on the uploading process to ensure that you will not have to restart the uploads.

Understand Your Limits

Batch uploading will speed up the overall process for adding training material to the platform, but it may slow down your individual uploads. In our experience, Docebo does not throttle file upload speeds when using multiple browser tabs. However, your internet capacity will constrain the upload speed. It’s best not to overdo it with too many simultaneous uploads since this may cause some uploads to fail. We recommend limiting upload tabs to five to ensure stability and avoid impacting other processes or users that share your internet connection.

Other types of Training Material

Although Docebo’s Central Repository is especially helpful when uploading videos, it also supports other types of training content.

Here is a list of all upload types supported by Docebo:

  • SCORM
  • AICC
  • xAPI
  • Video
  • File
  • Assignment

Need more help? Contact the Experts

Here at SkillQ, we have a team of Docebo experts ready to help you every step of the way. So, if this article doesn’t have enough detail or you just want some assistance from LMS professionals, contact us today!

We have the experience to provide LMS administration and consulting services that will ensure your e-learning projects are successful.

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